Administrative Assistant, Lindemann Young Artist Development Program
Available: October 2021
The Met seeks an attentive Administrative Assistant who will be directly responsible for providing support to the Lindemann Young Artist Development Program (LYADP) through a variety of administrative duties. This position reports to the Executive Director with supervision by the Administrator. The Metropolitan Opera’s Lindemann Young Artist Development Program was created in 1980 to identify and develop extraordinarily talented young artists in the realm of opera. The program has trained new generations of celebrated American and international opera singers, as well as coaches and pianists, who perform at the highest standards in productions at the Met and opera houses around the world. The ideal candidate for Administrative Assistant will have an interest in the opera industry, strong computer skills, and a working knowledge of foreign language. Excellent communication and discreet interpersonal skills are essential to success in this position.
- Administrative tasks such as filing, data entry, email and memo writing, calendar appointments and mass communications.
- Draft, proof, create, and distribute daily, weekly and season schedules for LYADP, including tracking of releases.
- Input and track payroll and finance data for Artists, Employees, Contractors, Faculty, and Staff, including tracking of union contracts, processing reimbursements, and updating budget.
- Maintain Artists’ professional materials and compile and edit texts, translations and other program assets as needed.
- Assist in planning and tracking LYADP Special Events and external engagements.
- Assist in coordinating auditions, master classes, and external engagements, including scheduling, arranging travel, and communicating logistical details.
- Compiling and organizing materials for visa petitions of international artists.
- Other administrative tasks, as assigned by the Administrator and/or Executive Director.
Qualifications & Skill Requirements:
- 1-2 years prior administrative experience with demonstrated ability to prioritize and self-direct projects.
- Excellent written, verbal, and interpersonal communication for all aspects of the LYADP in a professional and discreet manner.
- Strong computer skills, including Microsoft Office, Google suite, website and database management, and willingness to learn new software applications as needed. Experience with Adobe Creative Suite, and social media fluency including Canva is recommended.
- Great attention to detail, taking pride in task completion with consistent accuracy.
- Knowledge of the opera industry strongly recommended.
- Fluency or working knowledge of foreign languages is preferred, especially Italian, German, French, and Russian.
- Strong verbal and written communication skills and proficiency with math, accounting, and spreadsheets.
- Ability to work with many personality types and maintain good humor, poise, and professionalism in a fast-paced work environment
- Flexibility to work extended hours including nights and weekends, on occasion
- Must be able to work in a virtual office environment as necessary
- The Metropolitan Opera is a performance venue that requires employees working in the building to be fully vaccinated. Due to the nature of this role, you must be fully vaccinated at the time your employment is scheduled to start.
- Regularly required to sit, talk, and hear
- Frequently required to use repetitive hand motion and to stand, walk, reach, bend
- Occasionally required to lift up to 20 pounds.
Please follow this link to submit your application materials: https://form.jotform.com/200134406236139
Internal candidates should please contact the Human Resources department directly to apply.
The Metropolitan Opera believes that diversity is critical to our success and growth as a leading performing arts institution and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. Our goal is to be a diverse workforce that is representative, at all job levels, of the communities we serve.
The Metropolitan Opera is an equal opportunity employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and existing employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, citizenship status, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, or any protected category prohibited by local, state or federal laws.