Special Events Coordinator

Department: Development - Special Events
Available: May 2018

Position Summary

As the junior member of the 5 person Special Events team, this position is responsible for the planning and execution of assigned events, including various Patron Cultivation and Fulfillment events. In addition to providing general support for the events department, the Coordinator is also responsible for managing the department’s revenue transactions.

Primary Responsibilities

  • Supervise and coordinate all event logistics with vendors: including caterer, rental companies, photographers, musicians, etc.
  • Coordinate all event logistics with house staff: liaise with House Management and Technical Departments
  • Work with the Box Office to process and mail all ticket requests
  • Process performance and dinner orders for revenue producing events
  • Solicit ticket sales when necessary to reach revenue goals
  • Produce and mail contribution tax receipts
  • Confirm all event details with guests
  • Assist with all event logistics 
  • Provide general office support for department
  • Assist in training and managing interns

Qualifications and Skill Requirements

  • Bachelor’s Degree
  • Minimum 1-2 years professional event experience
  • Excellent written and oral communication skills
  • Strong computer and database skills
  • Highly organized and detail-oriented
  • Diplomacy and excellent judgment
  • Ability to meet deadlines and multi-task
  • Ability to move or transport small boxes and supplies, weighing up to 30 pounds, within the opera house and to select outside events
  • Available for evening and weekend work

To Apply:

Please email your resume to resumes@metopera.org including “Special Events Coordinator" in the subject line of your e-mail.