Human Resources Assistant

Department: Human Resources
Available: November 2016

Position Summary

The HR Assistant provides clerical and administrative support to the department. The HR Assistant will perform functions such as answering telephones, filing, sorting and distributing mail; ordering supplies; typing correspondence and reports; entering information into the HR system and serve as backup for the various functions of the department.


Primary Responsibilities

  • Provide general administrative support for the department, which includes, but is not limited to, answering phones, handling walk-in traffic, answering basic benefits questions, and greeting applicants and other appointments at the stage door and guiding them to the appropriate place.
  • Responsible for the timely processing of all employee paperwork from start to completion. 
    • Assist with data entry into Human Resources system including new hires and departures; employee-initiated data changes and additions; weekly summary changes to Payroll and Finance.
    • Review data entry for accuracy.
    • Making new personnel file folders for the employees.
    • Assign I.D. numbers for new employees for the Security swipe system and issue I.D. memos.
    • Filing of all employee paperwork.
  • Responsible for all active, inactive and stored employee files.
  • Open and distribute departmental mail.
  • Ensure I-9 paperwork for international employees is correct and current.
  • Handle departmental billing.  Log and copy invoices and forward authorized invoices for payment and update log.
  • Prepare jury duty and verification letters as requested. Maintain file of letters issued.
  • Participate in the preparation of mass in-house informational distributions and mailings to employees.
  • Track stock of department supplies and order as requested.

Qualifications and Skill Requirements

  • Bachelor’s degree or equivalent;
  • 1-2 years related experience;
  • Excellent oral and written communication skills;
  • Superb interpersonal and organizational skills with attention to detail;
  • Ability to maintain confidentiality at all times;
  • Ability to work independently and in a team setting;
  • Proficiency in Microsoft Word and Excel; familiarity with other MS Office applications; and
  • Strong Internet research skills.
  • Must be able to stand and/or sit for long periods of time in a tight workspace;
  • Must be able to deal with all personality types; and
  • Ability to multitask and work in a fast paced environment.

To Apply:

Please send resume and cover letter to, including “HR Assistant” in the subject line of your e-mail.  

E-Mail (Preferred):